Corporation By-Laws for

The Kappa Xi Alpha Fraternity

of

Worcester Polytechnic Institute, Inc.

Article I

Membership

 

Section 1. The Membership of this Fraternity shall be limited to students and former students of the Worcester Polytechnic Institute who have been or shall have been duly elected and properly initiated as members of the Epsilon Deuteron Chapter of the Phi Sigma Kappa Fraternity or its predecessor, the Active Chapter of the Kappa Xi Alpha Fraternity of the Worcester Polytechnic Institute or of its predecessor, the Theta Chi Fraternity of the Worcester Polytechnic Institute and any person so elected and initiated shall, ipso facto, be a member of the Fraternity.

Section 2. Former members of the other chapter of the Phi Sigma Kappa Fraternity, on becoming students at the Worcester Polytechnic Institute and affiliating with the Epsilon Deuteron Chapter, shall be considered to have satisfied the requirements of Section 1 and, at their option, become members of this Fraternity.

Section 3. Any member may, for cause charged and proved in a general meeting of the Fraternity, be declared in dishonorable standing and suspended from active participation in the affairs of the Fraternity; but for such action four-fifths (4/5) vote of the members present at said meeting shall be necessary. Any member so suspended may be reinstated upon removal of said cause of suspension by a similar four-fifths (4/5) vote of the members present at any subsequent general meeting.

ARTICLE II

Assessments and Dues

Section 1. Any member shall be entitled to life membership with exemption from further dues upon payment of the total sum of thirty dollars ($30.00).

Section 2. Annual dues shall be paid by the Treasurer of the active chapter in the amount of one dollar and twenty-five cents ($1.25) per month per active member for eight (8) months during each school year; such amount is to be credited to each individual member’s account, the difference between the amount so credited and thirty dollars ($30.00) to be charged against him upon leaving school and collected by the Treasurer of Kappa Xi Alpha.

Section 3. Receipts from annual dues and life membership fees shall be devoted primarily to the defraying of the expenses of the Fraternity publications.

Section 4. The name and class of each life member, together with the sums and dates of his payments, shall be entered in the permanent records of the Fraternity by the Secretary immediately upon the member’s fulfillment of the conditions for life membership.

Section 5. Special assessments against each and every member of the Fraternity may be made at any general meeting of the Fraternity if due notice has been given and every member of the Fraternity that such action is contemplated at said meeting, but for such action a three-fourths (3/4) vote of the members present at said meting shall be necessary.

Section 6. Contributions or bequests from whatever sources shall receive such recognition as the Trustees of this Fraternity may direct.

ARTICLE III

Voting

Section 1. Each member in good standing shall be entitled to one (1) vote, except that no member in arrears of dues for the current year shall vote.

ARTICLE IV

Officers

Section 1. The officers of this Corporation shall be a President, a Vice President, a Secretary with all the powers and subject to all of the duties of a Clerk, who shall be sworn, a Treasurer and a Board of Trustees which shall include the above mentioned officers and four others known as Trustees.

Section 2. At any annual business meeting the Corporation may establish any other offices that maybe deemed desirable.

Section 3. The terms of all officers shall be for one year or until their successors shall have been chosen and qualified.

Section 4. Vacancies in the Board of Trustees shall be filled by the President by appointment and such appointees shall serve until the following election.

ARTICLE V

Duties of Officers

Section 1. The President shall preside at all meetings of the Board of Trustees and of the Corporation and he shall sign all documents required to be executed by or on behalf of the Corporation.

Section 2. The Vice President shall assume the powers and duties of the President in his absence.

Section 3. The Secretary shall have entire charge of the correspondence, records and reports of the Corporation. He shall present an annual report at the annual business meeting of the affairs of his department or office.

Section 4. The Treasurer shall collect and hold the funds of the Corporation and shall pay out the same only under appropriations provided for at the annual business meting or by the Board of Trustees, except that he may, on his own authority, pay routine bills owed by the Corporation when the sum involved does not exceed twenty-five dollars ($25.00). He shall present an annual report, together with his books and vouchers, to the Auditing Committee at least seven days prior to the annual business meting. Upon entering upon his duties of office, he shall give a bond in such sum and with such sum and with such security as shall be approved by the Board of Trustees.

Section 5. In addition to the above prescribed duties, the officers shall perform such other duties as are prescribed by law.

Section 6. The powers, business and property of the Corporation shall be executed, conducted and controlled by the Board of Trustees subject to the By-Laws.

Section 7. The President and Secretary of the Corporation shall be Chairman and Secretary respectively of the Board of Trustees.

Section 8. The fiscal year of the Corporation shall be the calendar year.

 

ARTICLE VI

Committees

 

Section 1. A Nominating Committee consisting of three members, not officers of the Corporation, shall be appointed by the President not less than 60 days before the annual meeting, to serve until the following annual business meting. The duties of his committee shall be as given in Article VII.

Section 2. An Entertainment Committee, consisting of the Vice President as Chairman and two other members appointed by him, shall provide and direct such entertainment features as may appear desirable of the meetings of the Corporation.

Section 3. An Auditing Committee, consisting of three members not officers of the Corporation, shall be appointed by the President at least thirty (30) days prior to the annual business meeting and shall audit and approve or disapprove the Treasurer’s report to the Board of Trustees and to the annual business meeting.

Section 4. There shall be such special committees appointed from time to time as the Corporation in general meeting may order.

 

ARTICLE VII

Nomination and Election of Officers

Section 1. The Nominating Committee shall nominate two (2) candidates for each office to be filled at the annual election which shall be held in conjunction with the annual business meeting and said committee shall submit its list of candidates to the Secretary at least thirty (30) days in advance of the date of said annual business meeting.

Section 2. Other candidates may be nominated to the Secretary in similar manner by any other three members of the Corporation acting as an independent nominating committee, or may be nominated from the floor at the annual business meeting.

Section 3. The Secretary shall include with his call for the annual business meeting, a ballot containing the names of all candidates duly nominated and spaces to allow for the writing in of additional names.

Section 4. The election of officers shall be by ballot only and a plurality of votes shall elect. Member may vote by mail, provided such votes are received by the Secretary at least one hour before the annual business meting is called to order.

Section 5. The ballots for the elevation of officers shall provide means for voting on amendments to these By-Laws which shall have been presented as prescribed in Article X.

Section 6. The Nominating Committee shall act as a committee of Tellers to canvass all ballots and report the tabulated results therefrom to the annual business meeting. In case any member of the Nominating Committee is no present, the President shall appoint a member who is present to fill the vacancy.